Fair, Forms, and Applications

Barron County Fair Information

Barron County Fair Information

Visit the Barron County Fair Website at http://barroncountyfair.com/.  This is where you can find the Fair Book!

For information about entries, see the Fair Book or contact Fair Secretary, Jacque Schaffer, at 715-296-0440 or 715-736-FAIR.  The most up to date Fair Book is available on the fair website.  To follow the fair on Facebook, log in and search for Barron County Fair.

2021 Options for Conference Judging and Forms for Club Leaders

Junior Leaders Food Stand Form

Junior Leader Food Stand Manager Needed

The Barron County 4-H Junior Leaders Food Stand is a popular stand at the Barron County Fair. It is known for its malts and shakes, and serves other foods in addition.  All work in the stand is coordinated by Food Stand Managers, including deciding on menu, shopping, scheduling and training workers, handling money, set up and clean up.  Usually, two or three youth take on the duties together, as managers are also expected to coordinate their time at the fair so the stand has a manager at all times.

Junior Leaders Food Stand managers are paid for their time.  Managers receive $100 each plus they split 20% of the food stand profits.  

Any 4-H youth (16 and older) can apply for the Food Stand Manager position. To be a successful candidate, you should have worked at the food stand previously, have money handling experience and customer service experience.  Applicants will be interviewed by the Junior Leaders adult advisors.  The application form is due May 5, 2021

Application Information

Camp Forms and Camp Counselor Applications


Camp Counselor Applications are Due Friday, April 16, via mail, or email.  Application can be found here: Camp Counselor Application

4-H Club/Group Charter Information

4-H Charters  **NEW-Updated July 27, 2020

4-H Charter and Annual Renewal Process

Link contains:

  • Charter Completion Guide
  • Audit Checklist
  • Charter Annual Renewal (Fillable PDF or Word Document)
  • Smart Goals Supplement
  • Additional Resources

Resources for filling out Charters

Barron County 4-H Club/Group Charter Requirements/Deadlines

  • Financial Report (pages 5 & 6) Due September 1
  • Completed Audit Checklist Due September 1
  • Copy of the checkbook/savings account(s) registry for July 1-June 30 (can be printed from online) Due September 1
  • June or July ending bank statement Due September 1
  • Complete Wisconsin 4-H Charter Renewal Document (all pages) Due October 15
  • Current 4-H Club or 4-H Group Bylaws Due October 15
  • Annual 4-H club/group Calendar Covering October 1-September 30 Due October 15

Scholarship Applications and Information

4-H Scholarship Application (2021) 

The 2021 Barron County Scholarship Application is available to all 4-H youth meeting the listed criteria.  To be eligible for the Barron County 4-H Scholarship, you must:

  1. Be a member of 4-H for at least three years, currently enrolled and achieved in 4-H the previous year.
  2. Be graduating from 4-H in the current year.
  3. Be attending or planning to attend a 4-year college, 2-year technical college or other accredited post-secondary training program.

Scholarship Application Word | PDF

Kathy Holten Memorial Scholarship

One $500 scholarship will be awarded to an individual enrolled in the Barron County 4-H
program and planning to graduate from 4-H this year.

Kathy Holten Memorial Scholarship-pdf            Kathy Holten Memorial Scholarship -Word
-one $500 scholarship
-application due June 1st of the current year, see application for information)

Awards and Recognition - Special Award Information

Event Funding Requests

Event Funding Request Form **Current 6/2020

*New 4-H Member/Certified Adult Leader Event Funding Forms were updated in 2019, please find current forms below;

4-H Youth Member Event Funding

4-H Certified Adult Leader Funding

Changes have been adopted to our 2019 4-H Member/Certified Adult Leader Event Funding Forms. Please take time to read the new forms included below. The major changes have been highlighted, but include:

  • Adults receiving reimbursement must be certified 4-H Adult Leaders and
    active on 4-H Online before the event
  • Funding will be a reimbursement up to $150 per 4-H member/Certified Adult
    leader
  • If participating in a National trip, the 4-H Adult Leader’s Council will pay 50% of the trip, but the additional $150 reimbursement is not allowed on that particular trip
  • Cost of room is divided by number of 4-H Youth & Certified Adult Leaders
  • 4-H members are not eligible for transportation reimbursement. The Certified Adult Leader who transported them would be.

These changes were adopted in order to make it possible for as many youth to have the opportunity for experiences through the 4-H program. The
4-H Adult Leader Council works hard to provide youth with trips, scholarships, and meaningful award ceremonies with fundraising dollars. The reimbursement  decrease for 2019 may be able to be adjusted or increased in the future depending on fundraising efforts. Thank you for
understanding and please let us know if you have any questions.

Event funding will take place only in the months of March, June, August, and October for the 2019 year on the 3rd Tuesday of the month at 6:00 p.m. at the Barron County Government Center in the East Conference Room (dates and times subject to change, will notify by Facebook, email, and/or newsletter). Please plan accordingly.

Secretary Book

Secretary Book Forms

  • Secretary Book Guidelines – What to include in the club secretary book and tips for completing.

Secretary Book Guidelines (1 page, 30 KB)

The following links are to the Wisconsin 4-H website where these forms are available in editable Adobe Acrobat pdf and Microsoft Word formats.

  • Club Record Book Cover – Yellow covers used to keep required forms and records for the 4-H club secretary, treasurer, reporter and organizational leader.  (2 pages)
  • Attendance Record – Form to record a member’s attendance at meetings. (2 pages in editable Adobe Acrobat pdf and Microsoft Word formats.)
  • Calendar of Club Activities – Form to record a club’s activities by month. (2 pages in editable Adobe Acrobat pdf and Microsoft Word formats.)
  • Adult Leadership Summary  – Form on which to record demographic information on adult volunteers involved in a 4-H club, including general, organizational, assistant, project and activity leaders. (1 page in editable Adobe Acrobat pdf and Microsoft Word formats.)
  • Membership Summary – Form for clubs to record information on youth members, including name, address, parents, grade, year in 4-H and current projects. (2 pages in editable Adobe Acrobat pdf and Microsoft Word formats.)
  • Junior Leaders Summary – Form on which to record information on junior leaders and club officers involved in a 4-H club. (1 page in editable Adobe Acrobat pdf and Microsoft Word formats.)
  • Minutes of Club Meetings – Form to record meeting of a 4-H club by the club secretary, who places the completed form in the club 4-H record book. A copy of the minutes is submitted to the County UW-Extension Office. (2 pages in editable Adobe Acrobat pdf and Microsoft Word formats.)
  • Club Financial Record. See Treasurer Forms. The club treasurer maintains this form. Include the club financial record in the secretary book at the end of the 4-H year.

Record Book Information

Record Books  (updated March 16, 2021)


Cloverbud Book – Youth in Grades K-2 may complete the Cloverbud Book and turn it in to their club General Leader to receive a ribbon at the Awards Program: Cloverbud Yearly Plan and Record

Record Books (3-13 grade) **Please check with club leaders for any additional requirements/modifications they might have to the record book process.  Record books are turned in to club leaders.

Record books are important for many reasons and also allow members to achieve in 4-H open them up to additional opportunities.  If you don’t know how to complete a record book, please check out the Record Book Guide which walks you step by step through the forms.  You can also watch the following video for a quick overview of the record book: https://www.youtube.com/watch?v=HExMO6CDCsg

To help members complete a 4-H Record Book: Record-Book-Guide (pdf) (Revised 7/2021)

Record Book Cover **if you would like a green cardstock cover, the Extension office has copies (you can get copies of every form there)

Record Book Cover-Word
Record Book Cover-PDF

Record Book Required Forms

PDF Documents – If you want to print out blank forms and write or type in them.

4-H-Activity-Program-MPE-A and Activity Story 2021
4-H Club Demonstration (1 page)
MPE Member Project and Evaluation (goals, project story, activities, demos, exhibits) (3 pages)
4-H Project Animal Financial Records (4 pages, 53 KB) 
4-H Project NON-Animal Financial Records (2 pages, 23 KB)
Lifetime Dairy Record (2 page, 57 KB)
Horse Project Form (8 pages, 70 KB)
Member Received Help Form (1 page, 38 KB)

Word Documents – if you want to type in using your computer and control the way things look.

4-H-Activity-Program-MPE-A and Activity Story (3 pages)
4-H Club Demonstration (1 page)
Member Project & Evaluation MPE (goals, project story, activities, demos, exhibits-3 pages)
4-H Project Animal Financial Records (4 pages, 105 KB)
4-H Project NON-Animal Financial Records (2 pages, 62 KB)
Lifetime Dairy Record (2 page, 83 KB) 
Horse Project Form (8 pages, 136 KB) 
Member Received Help Form (1 page, 34 KB)

Awards Information – Youth and Volunteer Criteria and nomination information:

Barron County 4-H Special Awards Nominations

Barron County 4-H Special Awards Nomination (PDF)

Barron County Key Award Application 2021

FOR CLUB GENERAL LEADERS
Record Book Score Sheets and Related Forms

Record Book Score Sheet (pdf) (rev. 3-21)

Club Leader Guide to Scoring Record Books
Special Award Nomination Form (see above)
Project Medallion List (pdf)
Request for sticker ribbons (pdf)
Generic Achievement Report and Awards Order Form (pdf) (All clubs will be sent a form with members’ names filled in)

Treasurer Forms

Treasurer Forms

Wisconsin 4-H Fiscal Year is July 1-June 30.

Barron County Forms

Wisconsin State 4-H form to record a club’s annual financial account as the fiscal year progresses. Could be used in place of the Barron County monthly treasurer report above.